PROCUREMENT

Purchase Request Approval BPMN

A purchase request approval BPMN diagram shows the handoff from the person who needs an item to the manager who approves spending and the buyer who places the order. Lanes make those responsibilities visible. The approval gateway records the point where a request either stops or moves into procurement. Keep the request, review, decision, and order tasks short so people can scan the process during training or process review. Add finance, budget, supplier, or receiving steps only when they reflect the actual process. This is a workflow map, not a purchasing policy or a substitute for delegated approval limits. Keep the posted drawing current whenever the layout, equipment, or approved route changes.

UPDATED 2026-09-24

TYPEBpmn

EXAMPLEPurchase Request Approval BPMN

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CASE ANALYSIS

Scenario

A company controls routine purchase requests.

Key decisions

Roles: Separate the requester, approver, and buyer.
Decision: Make the approval outcome explicit.
End states: Show both declined and ordered requests.

When to reuse this

Use this pattern when one internal request needs a clear approval before purchasing.

FAQ

Frequently asked questions

What does this BPMN show?01

It shows who submits a purchase request, who reviews it, and what happens after approval or rejection.

Why use lanes?02

Lanes separate responsibilities so handoffs between requester, manager, and procurement are clear.

Can I add more approvals?03

Yes. Add a lane and gateway for finance, compliance, or a budget owner when that role takes part.

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