Expense reimbursement approval workflow
This expense reimbursement approval workflow documents the path from employee submission to payment. It first checks that a receipt is present, then distinguishes ordinary policy-compliant expenses from exceptions. Higher-value claims receive a finance review before manager approval, while any unsuccessful decision ends in a clear denial outcome.
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Scenario
An employee expense process needs controls for receipts, policy exceptions, and higher-value finance review.
Key decisions
- Missing receipts return to the employee before review.
- Policy exceptions require a separate manager decision.
- Expenses over $1,000 go to Finance.
- All approved paths converge at manager approval.
- Payment is recorded before notifying the employee.
When to reuse this
Use this workflow for corporate employee reimbursements. Thresholds and documentation rules should match the organization’s published policy.
Frequently asked questions
Why check receipts first?
Who approves a policy exception?
Why does the manager approve after Finance?
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