RACI matrix for event planning.
Event planning crosses logistics, programme design, finance, vendors, and communications. A RACI matrix makes it clear who is expected to move each decision or deliverable forward. List major work areas, such as venue contracting and speaker logistics, before assigning roles. Make the accountable role clear for commitments that affect budget, scope, or attendee experience. Keep the consulted roles limited to people who need to give input before work proceeds, and use the informed role for people who need updates but are not making the decision. Review the assignments before vendor commitments and again before the event, when operating responsibilities become more detailed.
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Scenario
An event team needs to coordinate vendors, programme work, and event-day decisions.
Key decisions
- Clarify approvals: Identify who approves contracts and the programme.
- Coordinate dependencies: Consult the roles that affect delivery.
- Communicate widely: Keep sponsors, attendees, and volunteers informed at the right time.
When to reuse this
Use it for conferences, workshops, and other events with multiple owners.
Frequently asked questions
What does RACI help with in event planning?
Who should be accountable for a venue contract?
Who should be informed?
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