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PROJECT MANAGEMENT

Project governance structure template.

A project governance structure template clarifies who sponsors, decides, delivers, assures, and accepts a project outcome. This project governance structure template is based on a digital service project, with a steering committee, project manager, delivery teams, and an operational service owner. Adapt the roles and decision forums to match your organisation's delegated authority.

UPDATED 2026-09-23
TYPEOrgchart
EXAMPLEProject governance structure template.
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CASE ANALYSIS

Scenario

This structure gives a digital service project clear sponsorship, decision governance, delivery ownership, independent assurance, and operational handover. The project manager adapts named roles to the programme's actual people and teams.

Key decisions

  • The executive sponsor sits above the steering committee to show accountable sponsorship.
  • The steering committee is separated from delivery so approval authority is not confused with day-to-day management.
  • Delivery, assurance, and change are separate workstreams because they have different responsibilities.
  • The dotted service-owner link makes handover involvement visible without creating a reporting line.

When to reuse this

Use this for projects that need explicit decision rights and accountable roles. Use a RACI matrix when responsibility must be mapped against many individual deliverables.

FAQ

Frequently asked questions

What is a project governance structure?01
It is a diagram of the roles and groups that provide oversight, make decisions, deliver work, and accept project outcomes.
How do I create a project governance structure?02
Start with the sponsor and decision forum, then add the project manager, delivery workstreams, assurance, and handover owner.
How do I read a project governance structure?03
Solid hierarchy lines show reporting or accountability paths. Dotted lines can show an important working relationship outside that hierarchy.
Is a governance structure the same as a RACI?04
No. The structure shows roles and decision relationships, while a RACI assigns responsibility for specific tasks or decisions.
Do I need an account?05
Yes, a free one. No card is asked for.
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