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operations · information management

Department folder tree chart example.

A folder tree chart makes a shared-drive structure visible before files are moved into it. It separates stable areas such as policies from time-bound project and reporting folders, so staff can predict where a document belongs. Use simple, consistent names and decide who maintains each branch. The archive branch is important because it keeps superseded material available without confusing it with current guidance. For an existing drive, draw the intended future structure first and then plan the move in stages.

Type Organisation chartStandard Reingold-Tilford tidy treeEngine schematex-orgchartUpdated 9/24/2026
Department Shared Drive Tree
Drawing preview
The request

“Create a folder tree chart for an Operations Shared Drive with Policies containing Current and Archive, Projects containing 2026 Projects and 2027 Projects, and Reporting containing Monthly Reports and Quarterly Reports.”

Then tryAdd a Templates folder at the root.Add an annual report folder under Reporting.
What is in this drawing

Read the decisions behind it.

01Functional grouping

Separate policies, projects and reporting.

02Time grouping

Use years only where they help retrieval.

03Archive rule

Keep superseded policies distinct from current ones.

Use this tree chart to agree a shared-drive structure before moving files.

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FAQ

Common questions

What is a folder tree chart?

It is a hierarchy that shows folders and their subfolders.

Why separate current and archive policies?

It prevents staff from mistaking old guidance for the current version.

Should every folder use years?

No. Use years for records that are naturally organized by time.