Nothing close enough? Start from a blank flowchart → Describe it in one paragraph.
How to use a flowchart template.
- 01Start with offer acceptance
Describe the trigger event — signed offer letter — and the first actions: background check initiation, payroll setup, equipment order. ChatDiagram creates the opening sequence.
- 02Map pre-boarding steps
List what happens before Day 1: system account creation, badge provisioning, IT equipment delivery, welcome email. Specify who is responsible for each step.
- 03Define Day 1 orientation flow
Describe the first-day sequence: building access, orientation session, manager meeting, tool walkthroughs. ChatDiagram creates a swim-lane view showing HR vs manager vs IT responsibilities.
- 04Add training milestones
Specify 30-, 60-, and 90-day check-ins, required training completions, and probation review gates. ChatDiagram adds milestone markers and decision diamonds for review outcomes.
- 05Export for your HR wiki
Download as PNG or PDF to embed in your HRIS, Confluence HR space, or onboarding handbook.
Questions about flowchart templates
What should an employee onboarding flowchart include?
A complete onboarding flowchart should cover: pre-boarding (offer acceptance to Day 1 prep), Day 1 activities (orientation, introductions, system access), first-week tasks (role-specific training, team meetings), 30-60-90 day milestones, and the probation review gate. Use swim lanes to assign each step to HR, IT, the hiring manager, or the new employee.
How do I handle parallel onboarding tracks in a flowchart?
Use a parallel gateway (fork) to split the flow into simultaneous tracks — for example, HR paperwork completion, IT account provisioning, and manager schedule setup running at the same time. A join gateway downstream waits for all tracks to complete before the flow advances to Day 1 readiness.
How should a remote onboarding flowchart differ from an in-office one?
Remote onboarding adds equipment dispatch and tracking as a pre-boarding step (with a conditional branch for delivery delays), replaces in-person orientation with a video-call sequence, and typically includes a virtual 'coffee chat' schedule step. IT provisioning becomes fully remote (VPN setup, remote desktop access) rather than in-person desk setup.
How do I document what happens if a background check fails?
After the background check step, add a decision diamond: 'Check passed?' The yes branch continues to pre-boarding. The no branch routes to a 'HR review' step with sub-decisions: conditionally clear (flag for manager), delay start, or rescind offer. Each sub-outcome leads to an appropriate notification and process-end node.
Can an onboarding flowchart be used as an HRIS automation spec?
Yes — each step in the flowchart can map directly to an HRIS workflow trigger or task. For example, 'Offer accepted' triggers account-creation tasks in IT; 'Day 1 complete' triggers the 30-day check-in calendar invite. Sharing the flowchart with your HRIS administrator gives them a clear automation brief without needing to interpret free-text requirements.